Best Printer For Certificate Printing 2022

Your certificate is a valuable possession. Because of this award, you become an eligible candidate for a wide range of job opportunities in the relevant field. Without it, you might have to struggle throughout your life in order to get your desired position.

However, just owning a certificate isn’t enough. You need to pay attention to every detail in it. Regardless of the course you are certified for, every detail in the certificate has to stand out well enough to please employers. And, that all depends on the printer being used to print it out.

Speaking of printers, you’ll find hundreds of those in the market, but selecting the best printer for certificate printing can be quite challenging.

But, there’s no need to worry because we are here to help you with our top picks! So, keep reading this article to know what you should know before purchasing a printer.

Editor’s Pick Of Printer For Certificate Printing

  1. HP ENVY 6055e All-in-One Wireless Printer
  2. Epson EcoTank ET-4760 Wireless All-in-One Printer
  3. HP OfficeJet Pro 9015e Wireless All-in-One Printer
  4. Canon Pixma iX6820 Wireless Printer
  5. HP OfficeJet Pro 7740 Wide Format All-in-One Printer
Best Printer For Certificate Printing

Comparison Chart Of Top 5 Printer For Certificate

IMAGE PRODUCT Maximum Print Resolution (dpi)Print SpeedPaper Capacity (sheets)price
HP ENVY 6055e All-in-One Wireless Printer4800 x 1200Color: 7 ppm
Black: 10 ppm
Input: 100
Output: 25
Epson EcoTank ET-4760 Wireless All-in-One Printer4800 x 1200Color: 8 ppm
Black: 15 ppm
ADF: 30
HP OfficeJet Pro 9015e Wireless All-in-One Printer4800 x 1200Color: 32 ppm
Black: 32 ppm
Input: 250
Output: 60
Canon Pixma iX6820 Wireless Printer9600 x 2400Color: 10.4 ipm
Black: 14.5 ipm
Input: 150
HP OfficeJet Pro 7740 Wide Format All-in-One Printer4800 x 1200Color: 18 ppm
Black: 22 ppm
Input Tray 1: 250
Input Tray 2: 250
ADF: 35
Output Tray: 75

How Do I Print Out A Certificate?

There are two ways you can print out a certificate. If you do not have a printer, you can go to the nearest computer shop with a soft copy of the certificate and print it. If you have a good printer that can print certificates like a pro, you are just a few steps away from printing certificates. 

First, you need to make sure that you have downloaded the soft copy of the certificate. Then, put the paper in the printer. Then, from your computer, adjust the size of the certificate according to the paper size. If you are done with adjusting, then you are ready to print it.

Printer For Certificate Printing Buying Guide

Detail Level

The first factor you need to consider when shopping for a certificate printer is the level of detail your desired printer can produce. As every detail in your certificate has to stand out, the printer should make it happen.

The detail level actually depends on the size of the ink droplets the print head drops on the paper. Some print heads are designed to drop large droplets, while others are designed to drop fine droplets. Ideally, the finer the ink droplet, the more detailsthe print head will produce.


Just like details, the print resolution matters as well! No one likes to take a look at blurry texts and images, so it is crucial you look for a printer that offers high-resolution prints.

You’ll find that most printers in this list are capable of printing at 4800 x 1200 dpi, which should be good enough to make your certificate look interesting. There’s one by Canon that offers an even higher resolution for a better output. Still, it all depends on your requirements.

Cartridge Configuration

The color cartridges in inkjet printers either come as one or in individual colors. However, it is a good idea to choose a printer that features four or more cartridges, including black. That’s because you’ll find an additional black cartridge, which is dye-based and is specifically made for printing on glossy paper and other media instead of regular paper.

Paper Handling

You’re not purchasing a printer only to find out it doesn’t support the paper needed for printing certificate on.

Certificates are typically printed on parchment paper. So, whichever printer you choose, make sure it can handle a wide range of paper types along with the standard paper.


It is also crucial that your certificate printer offers a range of connectivity options. That’s because if you don’t have your laptop around, you can print your certificate directly from other devices, such as a smartphone or a tablet.

Besides USB, most printers these days offer wireless connectivity with WiFi, Bluetooth, and NFC. It’s better to have multiple options available than to have one only.

5 Best Printers For Certificate Printing Reviews

1. HP ENVY 6055e All-in-One Wireless Printer

If you’ve just finished a course and need to print a certificate, you can take help from this amazing printer by HP.

The ENVY 6055e is designed to fulfill your requirements with its printing, scanning, and copying functions. This printer is such a versatile printer that eliminates the hassle of setting up separate devices and also saves the cost of preparing documents from the print shop.

Starting with the function, the ENVY 6055e offers high-quality, 4800 x 1200 dpi prints. The text in your certificate will be reproduced in rich black color while the colorful graphics will appear vivid. So that means you won’t be disappointed about the quality of your printed certificate!

This printer can handle a range of paper types, including envelopes, labels, and glossy photo papers. The maximum paper size it can handle is 8.5 x 11 inches. As for the paper tray capacity, you can store up to 100 sheets for low-volume work.

Some certificates are borderless, and if you need to print one of those, you do have the option for borderless printing. Besides, if you need to print any document on both sides, the ENVY 6055e will do it for you automatically.

For scanning and copying documents, you can make use of the flatbed scanner. In addition, you have the option of printing and scanning wirelessly from any device using the HP Smart app.


  • Can be used for printing, scanning, and copying documents
  • Produces high-quality prints
  • Can be used to create borderless prints
  • Compatible with papers having a maximum size of 8.5 x 11 inches
  • Offers USB, WiFi, and Bluetooth connectivity options


  • Difficult to set up

2. Epson EcoTank ET-4760 Wireless All-in-One Printer

Another versatile inkjet printer you can take a look at for printing your certificate is the Epson EcoTankET-4760.

Like the previous printer, this one is also capable of printing, scanning, and copying documents. But, it does come with an additional function- faxing! You can select a particular function by interacting with the mini touchscreen located at the front. Whether you’re printing a certificate or getting office tasks done, the EcoTankET-4760 becomes a reliable partner.

This printer is capable of delivering high-quality text and images. It uses PrecisionCore printing technology, which aims to produce very detailed prints. The color of the prints will also appear vivid because of the premium Claria ink it uses.

This printer comes with four ink cartridges- black, yellow, cyan, and magenta. A great advantage you’ll enjoy is that when the ink level of a particular color is low, you can use a refill ink bottle instead of replacing that cartridge. The refill bottles hold enough ink to print up to 7500 pages!

Apart from that, the EcoTankET-4760 supports a wide range of paper sizes, starting from 3.5 x 5 inches to 8.5 x 47.2 inches. It also supports borderless printing. As for the paper tray has a capacity of 250 sheets, which saves you from the hassle of loading papers frequently.

With this printer, you can print either wired or wirelessly, depending on the devices available in front of you. In addition, it supports USB, Ethernet, and WiFi connectivity options to make printing hassle-free.


  • Can be used for printing, scanning, copying, and faxing documents
  • Ensures sharp text and images
  • Features four individual cartridges that can be easily refilled
  • Lightweight and compact
  • Offers USB, Ethernet, and WiFi connectivity options


  • The paper tray is flimsy
  • The display is very small

3. HP OfficeJet Pro 9015e Wireless All-in-One Printer

Here’s another certificate printing machine by HP, the OfficeJet Pro 9015e.

This is another versatile printer you will love to have on your desk because it can do more than printing. You can print, scan, copy, and fax documents with it instead of setting up separate equipment. In addition, you can easily navigate the menu and have access to either function with the help of the color touchscreen.

Like most printers in the list, the OfficeJet Pro 9015e delivers rich text and vivid graphics because of the 4800 x 1200 dpi resolution. Regardless of the design of your certificate, everything will be printed well enough so that no one can complain about the print quality.

Other than that, the four cartridge system ensures the graphics in the certificate are printed in better quality. What’s good about this system, you can replace only the cartridge that has run out of color!

As for paper handling, the printer allows you to print on a wide variety of paper types, including glossy photo paper, cardstock, and envelopes. Plus, the maximum paper size it supports is 8.5 x 14 inches, about the same size as certificates.

You can directly print from the device whether you have your valuable certificate stored on your PC or phone. That’s because the printer supports both wired and wireless connectivity options for your convenience.


  • Can be used for printing, scanning, copying, and faxing documents
  • Compatible with a range of paper types and sizes
  • Offers USB, WiFi, and Bluetooth connectivity options
  • Prints at a fast speed
  • It has an auto-duplexing function


  • Does not come with a USB cable
  • Some of the icons in the screen are a bit difficult to tap

4. Canon Pixma iX6820 Wireless Printer | Best Color Printer For Printing Certificates

Are you looking for a printer that is capable of delivering superior-quality prints? If so, then look no further than the Canon Pixma iX6820 Wireless Printer!

The Pixma iX6820 delivers a whopping resolution of 9600 x 2400 dpi, which is more than enough to make every little detail in your certificate stand out. That’s because the printing technology it uses causes the print head to release ink droplets measuring as small as one picoliter.

Apart from the resolution, this printer ensures the colors in your certificate appear vivid. Unlike most printers that use a four cartridge system, the Pixma iX6820 uses five separate ink cartridges. Since there are two black cartridges, you will be getting rich black color on regular paper and other paper types.

Speaking of paper types, it can handle a wide range of paper types, including super high gloss, semi-gloss, and matte. It is also possible to create borderless prints on paper as big as 13 x 19 inches.

What you’ll appreciate about this printer, it is an excellent energy-saver! When you send a print job, the printer will automatically turn on, and after a specified time has elapsed, it will automatically turn off. Moreover, it won’t make any noise as you’re printing while everyone’s asleep.

If you have your certificate stored in any of your devices, such as your phone, laptop, or tablet, you can directly print it from that device via WiFi. prtinThere are options for wired printing as well, through USB and Ethernet.


  • Delivers superb-quality prints at9600 x 2400 dpi
  • Features five individual tank system
  • Supports borderless printing up to 13 x 19 inches
  • Features Auto Power On and Quiet Mode
  • Supports WiFi, USB, and Ethernet connectivity options


  • Takes some time before printing larger images

5. HP OfficeJet Pro 7740 Wide Format All-in-One Printer

Last but not least, the HP OfficeJet Pro 7740 does an outstanding job printing on legal-size certificate paper.

This is another versatile printer with which you can print, scan, copy, and fax documents with ease. It features an intuitive color touchscreen that you can use to navigate the menu, select your preferred function and do some configuration. The touchscreen is what makes the printer user-friendly!

Being a wide-format printer, the OfficeJetPro 7740 can handle papers of different sizes from 3 x 5 inches up to 11 x 17 inches. You also have the option of creating a borderless print if your certificate has a borderless design.

If you’re also planning to use the printer for your home office, you can rest assured you don’t have to refill the tray constantly because this printer can hold a total of 500 sheets!

As for the resolution, the OfficeJet Pr o 7740 will, without a doubt deliver high-quality prints. In addition, with the four individual ink cartridges, you will get vivid graphics and text in your printed certificate.

Regardless of where and in which device you store your certificate, you can print from there without going through any hassle. You can print directly from cloud platforms, such as Google Drive or your PC via Ethernet.


  • Can be used for printing, scanning, copying, and faxing documents
  • Color touchscreen allows easy navigation
  • Can be used for creating borderless prints
  • Delivers sharp and vivid prints
  • It can handle papers having a maximum size of 11 x 17 inches


  • Does not come with a USB cable

Frequently Asked Questions

1. Can We Print A Certificate In A Printer?

If you wonder whether it is possible to print any certificate in a printer, then let us inform you that it is possible. There are excellent quality printers available to print your certificates easily in the market. Canon MX922, Epson Stylus C88+, and Canon Pixma iX6820 are some of the best printers for certificate printing. 

2. What Is The Best Way To Print Certificates?

Certificates are vital in different aspects of life. For example, a birth certificate, educational certificate, online course certificate, etc., are needed to apply for educational institutions or jobs. The best way to get your certificate is to get them directly from the institution. Just in case you need to print the certificate by yourself, choose a good quality printer. 

How do I print my certificate?

3. What Kind Of Paper Do I Print A Certificate Of?

Since a certificate is a valuable document, you cannot just use any paper to print it. The best-known paper to print certificates is parchment paper. This kind of paper is thick and resilient. It has a unique look. Parchment paper is the popular choice for certificate printing. You can also use linen paper or laid paper to print your certificate.

Which Paper To Use To Print Certificates | How To Download | Save | Print Online Certificate

4. Which Printer Is Best For Marksheet Printing?

A printer that produces dark text and sharp details is the one that can be considered the best for printing mark sheets. Each of the above printers possesses this quality, so you can pick one that meets your requirements.

5. How Do I Print A Certificate On My Printer?

In order to print a certificate, follow the steps below.

  • If you’ve completed an online course, head over to the website and log into your account.
  • Navigate to the course that you have completed.
  • You’ll find a download option for printing a certificate. Click on the download button. A PDF file will be saved on your computer.
  • Open the downloaded PDF file.
  • A PDF version of your certificate will show up on the screen. Look for a printer icon located at the top and then click on it.
  • A dialog box will appear showing printing details. Make sure your printer is selected along with the right paper type and size. When you’ve adjusted all the settings, click the Print button.

6. What Paper Is Used To Print Certificates?

The most common type of paper used for printing certificates is parchment paper. This paper is thicker than regular papers and also durable, making it an ideal choice for printing certificates.

7. What Type Of Printer Is Best For Documents?

While inkjet printers are mostly focused on printing high-quality images, laser printers are excellent for printing documents. They are cost-effective in the long run because the toner they use can go a long way. You can print thousands of pages using a single toner cartridge.

8. How Do I Print A Full Page Certificate?

It is possible to print a full-page certificate if you adjust the printing settings appropriately. When the dialog box appears after clicking the printer icon on the PDF file, select the paper sizes similar to the certificate’s and select Actual Size option.

9. How Do I Print A Certificate In Word?

If there’s an image file of the certificate, you can easily print it on MS Word.

  • Open MS Word.
  • Click on the Insert tab and then click Picture.
  • Select your certificate and then click the Insert button.
  • Click on the Page Layout tab and then click on Size. Make sure that the letter size is selected.
  • In the same tab, click on Orientation and then set it to Landscape.
  • Look for formatting options to change the width and height of the image. Make sure the certificate fits the width of the document and is center-aligned.
  • Click on File and then click Print. Make sure the printing settings are adjusted correctly before clicking on the Print button.
How To Print On Pre Printed Certificate Using Microsoft Word – MS Word Tutorials

10. Can We Print E-Certificate?

Yes, you can print E-certificates right away after opening the file. All you need to do is open the file, select the correct printing settings, and then click the Print button.


As you know, it feels almost impossible to get your desired job without a certificate. Although it is just a piece of paper, it truly holds value because your future depends on it. And it’s your job to present it as attractively as possible to whoever wants to take a look at it.

A poorly printed certificate with faded text or graphics will put employers off, so you must invest in the best printer for certificate printing. The printers you have read about in the list have all gone through enough research to save your time.

If you’ve picked one already, we hope you make good use of it!