Best Printer For Internet Café 2022

Have you ever had a customer leave your internet café because they needed to print something immediately? Still, your café’s printer was too slow?

Do you want to prevent losing customers due to low printing quality or excessive printer noise disturbing other customers? Then this is the perfect article for you.

In our heavily technology-dependent world, not everyone can afford luxuries such as personal computers and printers. Hence they opt for the cheaper solution of getting their documents printed at a local internet café.

So, cafés need to prove they are the better choice by providing customers with the best printer for internet café that is less noisy and can produce high-quality prints at a low cost per page printed.

Editor’s Pick Of Printer For Internet Café

  1. Canon ColorimageCLASS MF743Cdw  
  2. HP LaserJet Pro Multifunction M428fdw  
  3. Brother Monochrome Laser Printer MFCL2710DW
  4. HP OfficeJet Pro 9025
  5. Epson Workforce Pro WF-4830
Best Printer For Internet Café

Comparison Chart of Top Printers for Internet Café

Top Pick
Canon ColorimageCLASS MF743Cdw
  • Printing Technology: Laser
  • Connectivity: Wireless, Wi-Fi
  • Printer Output: Color
  • Print Speed: 28 pages per minute
HP LaserJet Pro Multifunction M428fdw
  • Printing Technology: Laser
  • Connectivity: Wi-Fi, USB
  • Printer Output: Monochrome
  • Print Speed: 40 pages per minute
Brother Monochrome Laser Printer MFCL2710DW
  • Printing Technology: Laser
  • Connectivity: Wi-Fi
  • Printer Output: Monochrome
  • Print Speed: 32 pages per minute
HP OfficeJet Pro 9025
  • Printing Technology: Inkjet
  • Connectivity: Wi-Fi, USB, Ethernet
  • Printer Output: Color
  • Print Speed: 24 pages per minute
Epson Workforce Pro WF-4830
  • Printing Technology: Inkjet
  • Connectivity: Wi-Fi, BLE, Ethernet
  • Printer Output: Color
  • Print Speed: 25 black/ 12 color pages per minute

Printer For Internet Café Buying Guide

As with most computer equipment, any investment requires thorough research into what qualities you need to look for in the printer and which one most suits those qualities.

Printing Resolution

The printing resolution refers to the number of ink dots the printers place per inch of the paper. It is generally measured as ‘dots per inch’ or ‘dpi.’ The higher the dpi count of a printer, the greater its printing quality.

The best printer for a computer shop would have a dpi greater than 600, but above 1200 dpi may be harmful as it may destroy the document. On the other hand, a printer with 200 dpi may be enough for simple black and white text printing.

Printing Speed

Most people visiting an internet café are in a rush to get their documents printed, be they office workers trying to catch a meeting or interview or students in a hurry to make it in time for class. Unfortunately, in this fast-paced world, people don’t have the luxury of time to spend on a slow printer.

Printers with a breakneck printing speed are ideal for an internet café as that means more pages printed per minute. Therefore, we recommend a printer with a printing speed of no less than 20 pages per minute.


As the name ‘internet café’ suggests, the printers must have good connectivity to the internet via Wi-Fi and connectivity to a good range of devices like laptops, mobile phones, tablets via Bluetooth, USB, etc.

Wi-Fi, Bluetooth, USB, and Ethernet connection features are the best printers for computer shops.


Buying a printer is a costly investment to make; however, that is not the end of the costs incurred. Most printers utilize ink cartridges and toner cartridges that need to be replaced once the ink or toner is used up. Some use an ink-soaked ribbon that also requires replacing. And of course, paper – lots and lots of paper.

Duty Cycle

Customers often come in with a large number of pages to print; multiply that with a large number of customers per day of every month, and you will find your printers have a high duty cycle: the number of pages printed by a printer per month.

So, you need to buy durable printers that can print up to 25,000 to 30,000 and not become worn out or damaged.

5 Best Printer for Internet Cafés Reviews

1. Canon Color imageCLASS MF743Cdw

With a 5″ color touchscreen that can function as a smartphone, it is a piece of cake to connect the Canon ColorimageCLASS with any device by using the printer as a hotspot. Along with its Wi-Fi connectivity and NFC feature, it removes any hassle of wires.

Auto-duplex printing and one-pass scan allow high-quality color printing and scanning both sides of the paper simultaneously, reducing paper and time consumption. The printer also comes with a customizable device platform called the Application Library and tutorial videos on how to complete tasks.

It’s versatile and can meet a variety of functions: printing, scanning, copying, and faxing in an internet café . A short-term memory gives customers assurance that valuable printing documents will not leave a trace in the printer for others to print and steal, ensuring confidentiality.

With your purchase, you will also receive a free black toner cartridge that can print on up to 2300 pages and three color toner cartridges – yellow, magenta, and cyan – that can print on up to 1200 pages each. And with a print speed as fast as 28 pages per minute, it is difficult to say no to such a good deal!


  • Color touchscreen with easily accessible shortcuts.
  • Comes with free black toner cartridges for 2300 pages and yellow, magenta, cyan for 1200 pages each.
  • Multifunctional: can print, scan, copy, fax.


  • Heavy, difficult to move as it weighs 64 pounds.
  • Shows difficulty in wireless connection to apple devices.
  • Uses up an excessive amount of color toner.

2. HP LaserJet Pro Multifunction M428fdw

Suppose you are looking for a multifunctional printer that is compatible with a large number of devices. In that case, the HP LaserJet Pro Multifunction is the perfect choice for your for your internet café!

Its single-pass, auto-duplex technology that can print, scan, copy and fax along with a 50-sheet auto feeder gives customers a comfortable, relaxing experience with no inconvenience of turning over pages or inserting new ones.

This, along with a print speed of up to 40 pages per minute, allows serving more customers within the same time frame as other printers. Not to forget, a 2.7″ color touchscreen that can be tilted to your desired angle makes it even easier to connect devices using its built-in Wi-Fi.

Its small dimensions and lightweight make it suitable for tight spaces without compromising the large range of paper sizes that it can work with, including letters, envelopes, and legal documents.

Other than printing, it can also copy and scan with such accuracy that the copies are almost indistinguishable from the originals. As a result, the HP LaserJet Pro is the best printer for a computer shop.

It can print up to 4000 pages per month without wearing out while also being environment-friendly It saves 22% energy, reduces paper waste, and uses HP EcoSmart black toner instead of the harmful ink cartridges on the market.


  • Multifunctionality makes it cost-effective
  • Lightweight, portable as it’s 27.8 pounds
  • Ranked #12 in laser printers
  • Eco-friendly


  • Monochrome printing, no color
  • Comes without a driver software
  • Requires HP ink cartridges

3. Brother Monochrome Laser Printer MFCL2710DW

This network-ready, user-friendly printer allows wireless connection to several devices – desktop, laptops, smartphones, tablets – making it perfect for an internet café. Its 50-sheet auto feeder along with auto-duplex technology makes for easy printing, scanning, copying, and faxing on a variety of paper sizes – including card stock, letters, legal documents, and envelopes – without much hassle. The time consumption is further reduced by the very high print speed of 32 pages per minute!

The printer also has a 250-sheet paper capacity. It can withstand both standard-yield cartridges that print up to 1200 pages and high-yield cartridges that print up to 3000 pages, reducing the number of paper and toner refills required. It also has high-speed USB and Wi-Fi connectivity along with ethernet, which removes the mess of wires, should you desire it.

The printer is also relatively simple to set up, configure and install the necessary software. Once enabled, security features ensure that the printer cannot be controlled by other devices connected to the same Wi-Fi network, providing customers with confidentiality of their documents; instructions on enabling these features and others are easily accessible from the Brother website.


  • Easily movable as it weighs 26 pounds
  • Hands off printing on both sides of the paper
  • Multifunctionality and compatibility with a great range of devices give versatility


  • Monochrome printing, no color
  • No touchscreen

4. HP OfficeJet Pro 9025 | Best Printer For Computer Shop

With Wi-Fi, Ethernet, and USB connectivity technology, the HP OfficeJet Pro 9025 is compatible with several devices – including Apple devices via cloud print! In addition, its single-pass auto-duplex features are accompanied by a 2-sided, 35-sheet auto document feeder that continuously prints a document without the need to refill pages every time.

In your internet café, Customers can also easily connect to their drive, iCloud, etc., to upload files documents they have scanned using the HP Smart app on the 2.65″ color touchscreen while having password protection.

Along with cloud uploads, the HP Smart app also enables remote printing so that customers may relax at a nearby table and work on other things. The app is also helpful to the café owner as it gives access to ink levels to know when it is time for a quick refill and can even work with HP high-yield cartridges.

It fits into smaller spaces at 39% smaller size than its fellow HP OfficeJet Pro 9010 series. In addition, it is twice as fast, scanning, copying, faxing, and printing at a print speed of 24 pages per minute. This is one hard-to-pass deal to come across!


  • Small size so occupies less space
  • Two months of free ink with purchase
  • Prints on a wide range of paper size
  • Extra paper tray with one ream paper capacity


  • Slow print speed

5.  Epson Workforce Pro WF-4830

The Epson Workforce Pro is all about saving time and working faster! Its 50-sheet auto document feeder along with auto duplex technology allows for easy, hands-off printing without the nuisance of turning over pages or putting in new ones.

The printer also comes with two 250-sheet paper capacity trays, so it will be a while before you need to refill. In addition, with a 4.3″ color touchscreen that gives quick access to the Epson Smart Panel App, customers can easily connect their devices to print out documents while also guaranteed that the Secure Data Erase feature will protect their important files.

Despite the speed of 25 black and 12 color pages per minute, the printer’s heat-free technology prevents it from overheating. Among other innovative features is its high precision printing, which gives error-free, on-target dot placement, unlike any other inkjet printer.

What makes it even more user-friendly is its easy setup that takes no longer than 10 minutes from downloading software to installing it. The printer is also relatively quiet, which makes it an ideal fit for an internet café environment.

If you’re looking for a printer that can color print and connect too many different devices without the trouble of wires, this may be perfect for you!


  • Comes with two paper trays
  • Vibrant color printing


  • Only uses expensive Epson OEM printer inks
  • Slow print speed for color printing

Frequently Asked Questions

Is The Cybercafé Business Profitable? 

Compared to 10 years ago, the cybercafé business market is much smaller with lesser competition, so it is easier to enter. Most cafés see a payback of investment within 9 to 14 months, followed by a stable income.

Incorporating other businesses by installing printers for people coming in with documents and a small coffee area with light snacks and drinks and vending machines for customers playing for 2-3 hours will generate even more income.

Computer games are addictive, so it is difficult to let go once you start. Suppose you can find a suitable location that attracts more people. In that case, chances are you will receive many regular customers that stay for hours.

Which Printer Is Best For A Small Shop?

For small shops, a less costly printer with multifunctionality makes it cost-effective, and small dimensions fit into tight spaces are best. In addition, noise-free, fast monochrome, and color printing as provided by HP OfficeJet Pro 9025.

Which Printer Is Best For Cybercafé?

For an atmosphere accommodating a large group of people doing various tasks such as the one inside a cybercafé, the perfect printer would be less noisy like laser printers: Canon ColorimageCLASS, HP LaserJet Pro Multifunction, Brother Monochrome Laser Printer.

A printer with smaller dimensions, lightweight, and occupies less space like HP OfficeJet Pro is also useful as you can fit a more significant number of printers. Multifunctionality and color printing provided by HP OfficeJet Pro and Canon ColorimageCLASS makes them ideal for serving customers coming in with various tasks to complete

How Much Does It Cost To Start A Cybercafé?

The main costs incurred when opening a cybercafé include buying computers, monitors, game consoles, strong Wi-Fi connections, etc. A small to medium-sized café would need at least 15-20 computers which generates a price tag of anywhere between $30,000 to $50,000, a small investment compared to other businesses.

Final Words

In this technology-savvy world, not everyone can afford to own a printer at home; this is where internet cafés come in to save the day! To serve a diverse group of customers, the best printer for an internet café would be multifunctional, uncomplicated to use, and be able to print on a variety of paper sizes – as are the printers we have suggested in this article.

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