A wedding is a grand affair: from renting a hall, paying for food, and buying a wedding dress, money slips away from your hands before you even know it. So, why generate extra costs by paying for professionals to print out your wedding invitations when you can print your wedding invitation envelopes at home? On the other hand, suppose you’re looking for budget-friendly ways to print your wedding invitations. In that case, we have some great tips for an alternative DIY method that will help add an extra touch of love and care while still amazing your guests with professional-looking invitations.
How to Make an Envelope Template
The very first step to making your envelopes is to build a template. If you follow our guidelines, you will realize that it is much simpler than you think.
Choose a Template or Build Your Own
With a quick Google search, you will find many websites owned by talented small-business owners that provide you with various templates that you can download after paying a fraction of the cost of a custom invitation suite and printing services or for free. You can then customize the template to fit your specific wedding details.
You can also design your very own personal template by choosing from the various templates offered by Microsoft Word. If you go to the “Mailings” tab, you will find several templates to choose from the “Envelopes” command. When done in the right way, printing wedding invitations is as simple as printing documents!
The first step is to determine your envelope size (in centimeters or inches) with the flap folded. You can easily measure out a blank piece of paper with a ruler to check what size fits best; looking up envelope size charts online is also a great solution! We recommend the more commonly used A7 size, which has dimensions of 5.25″ x 7.25″.
Ensuring that your envelopes are accepted by the postal service is an important step that must not be overlooked. Below are some summarized guidelines to follow:
- Don’t write or put any art close to the edge of the envelope, as this is where indicia and postal barcodes are often placed.
- Leave a blank square of at least 1″ for indicia on the right-hand side.
- Leave clear zones on the right, and left-hand side bottom corners as the postal barcode will be placed on either one of these places.
- Put the recipient’s address on the front center of the envelope. The return address should be on the front left upper corner or on the envelope flap.
- Make sure the addresses are clearly written and readable so that your envelopes are correctly delivered.
Here’s an extra tip: remember to look up and figure out the cost of delivering all the invitations so that you can keep costs as low as possible using any available discounts.
Editing your Addresses
An Excel spreadsheet is a smart way to arrange addresses. Make 7 columns – name, street address, street address 2 (for apartment/house numbers), city, state, zip code, and country (if there are any international invitations). Save the spreadsheet as “Addresses.”
Open your envelope template on Microsoft Word. Go to the “Mailings” tab and click “Use an Existing List” under “Select Recipients.” Next, search for your Excel spreadsheet and click “Open.” Now, simply click on the “Address Block” command to add an address and position your address block where you want it on the envelope.
Select the font, color, and spacing you intend to use for the addresses. You can choose the font from the ones Word offers or purchase fonts from Creative Market; using a mix-and-match of different fonts instead of just one is also a great way to go!
Printing Your Wedding Invitation Envelopes
Once you have prepared all your invitations, it is time to print them out. Printing envelopes using your printer at home or any internet café is a piece of cake!
First, flatten out all the edges of every envelope using a ruler or bone folder before placing them in the printer feed. Next, tuck in the flaps to protect your printer and envelopes from jamming and put the envelopes upside down in the printer feed. Next, open your Word document and press Ctrl + P or click on File-Print. On “Page Setup” in the dialogue box that will appear, check that your paper size equals the size of the envelope you will print on. Click on 100% or “no scaling.”
Test Print (Print a Sample)
Before printing out all your envelopes, make a few test prints, as getting the ideal settings and alignments is a troublesome process. Make sure you have 10-15 extra envelopes or even some plain white paper that you may print the samples on until you have figured out the perfect alignments. And voila! You’re all set for printing.
Wedding Invitation Envelopes Are Ready Now!!!!
Once your wedding invitation envelopes are complete, all that is left to do is head for the post office to mail them. As you can see, if you follow our steps on how to print your wedding envelopes at home, DIY invitation envelopes are not just budget-friendly but also provide opportunities for customization. With a little bit of effort and time, you can easily save money by following the tips provided in this article.